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Artist Bill of Sale

This is one of your most important forms. The Artist Bill of Sale (it is also known as a sales invoice) is a record of the transaction for both the artist and the person buying the artwork. Think of your Artist Bill of Sale as a contract between a buyer and a seller. It acts as a written agreement and like all important business transactions, your sale should be clearly recorded in writing with copies to all parties involved in the sale.

On this page you'll find one sample artist business form and you'll also see information about how you use it or customize it to fit your needs. The form and the information have been taken directly from our publication " Creating A Successful Career In Photography." If you like what you see, information on how to order the book is located near the bottom of this page.
 



Artist Bill of Sale
(Form 12)
 

Bill of Sale PDF file
 

Download sample of Form 12 in PDF format.
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Download sample of Form 12 in Microsoft Word format.  
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Artist Bill of Sale
Additional instructions for using the form

This is one of your most important forms. The Artist Bill of Sale (it is also known as a sales invoice) is a record of the transaction for both the artist and the person buying the artwork. Think of your Artist Bill of Sale as a contract between a buyer and a seller. It acts as a written agreement and like all important business transactions, your sale should be clearly recorded in writing with copies to all parties involved in the sale.

The form can be useful for many other purposes. It can provide you with information on your clients, indicating what has been sold, to whom, when, and for what price. Also it is essential for tax preparation.

Your Artist Bill of Sale should clearly state in writing:
"Copyright and Reproduction Rights are Reserved by the Artist." This informs the
buyer that you are aware of copyright, your ownership of the copyright, and that unauthorized reproduction of the work violates your copyright. If you would like more information on copyright, contact the Library of Congress, Copyright Office, and ask for the free Copyright Information Kit and you will be sent one.
Also be sure to visit: Art-Support's Copyright web page.

A Bill of Sale should always be prepared in several copies. It's best to make three copies, giving one copy as receipt to the buyer, and keeping two for your records (sales and client information records). You should write up a bill of sale as soon as your work is purchased.

It is also a good idea to complete a Bill of Sale whenever your work is out on approval or temporary loan. This will serve as a record of what is gone, who has it, where it went, how much it's worth, and what date it left your inventory.

Your Artist Bill of Sale should include the following information: name, address and telephone of buyer, date of sale and invoice number, a description of the artwork including the title, date of art work, size, your medium and edition number. The purchase price for the work, sales tax, if applicable, and the delivery charges also should be shown. If the work has been sold on a time-plan, include a line showing the down payment and balance due. For gallery sales with commissions or other discounts, add another line after the purchase price. Make sure to include the statement on your copyright and reproduction rights. Have the buyer sign a copy of the bill of sale to indicate that the work has been received in good condition.

Commercially printed sales invoices are available in a variety of styles, and multi-part invoices that use carbonless NCR colored papers are best. They can be purchased at an office supply store or through mail order office supply sources. Printing shops will also custom print sales invoices for you. If you are purchasing pre-designed invoices, make sure that your copyright and reproduction rights are stated on them.
 

The sample form and the text above came from:
Creating A Successful Career In Photography.

Copyright 1996 - 2013 by Dan Fear and Art-Support.
All Rights Reserved
 



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Page Updated  January 10, 2013                                                                   Back to Top